Publishing & Sharing
Move a form from draft to live, control who can access it, and share the public link. Covers form status, visibility, access mode, and the public form runner.
Form Status
Every form has a status that controls whether it is live:
| Status | Description |
|---|---|
| draft | Default for new forms. Not accessible via the public URL. Only editable in the builder. |
| published | Live. The public URL is active (subject to visibility and access mode). |
| archived | Taken offline. The public URL returns a not-found response. The form and its submissions are retained. |
Publishing
Open the form in the builder and click the Publish button in the toolbar. The status changes from draft to published and the public URL becomes active. You can continue editing a published form; changes go live as they auto-save.
Visibility
Visibility controls who can reach the form once it is published:
| Visibility | Who can access |
|---|---|
| private | Default. Only organization members can open the form. The public URL requires an authenticated org session. |
| public | Anyone with the link can access the form. No org membership required. |
| unlisted | Accessible with the link (like public) but not listed in any public directory or org index. |
Access Mode
Access mode controls whether respondents need to log in:
| Access mode | Login requirement |
|---|---|
| anonymous | Default. No login needed. Anyone can submit without an account. |
| authenticated | Respondents must log in before they can view or submit the form. |
| optional | Respondents may log in or submit anonymously. Login is encouraged but not enforced. |
Public URL
Every form has a public URL in the format:
{org_slug}/f/{form_slug}
The form_slug is auto-generated from the title and can be edited in form settings. For the URL to resolve without authentication, the form must be published and visibility must be public or unlisted.
Public Form Runner
The public URL loads the form runner, which renders the form for respondents. It applies your organization's branding automatically:
- Logo: The org logo shown in the header.
- Colors: Accent and background colors from org branding settings.
- Favicon: The org favicon in the browser tab.
The runner enforces field validation, required checks, and the multi-page flow. On submit, it records the submission and shows a confirmation.
Unpublishing
To take a form offline without deleting it, switch its status back to draft from the builder. The public URL immediately stops serving. Existing submissions are preserved. You can republish later by clicking Publish again.